Local information for the people of Colyton, Colyford and the Coly Valley
MINUTES FOR THE MEETING OF THE AMENITIES COMMITTEE HELD ON MONDAY 4th MAY
2020 AT 7PM VIA ZOOM.
Present: Cllrs R Watts, E Jones, P Arnott, C Denny, C Pady, A Parr, K Clifford,
J Hay, J Gardiner and S Real. Also present S Haines (clerk) Members of the public: 1
A20/05/01 To receive and accept apologies for absence:
A20/05/02 The Minutes of the Meeting held on 28th May 2019 (Appendix E) to be
agreed. Minutes agreed by all. Cllr Watts abstained from voting.
A20/05/03 Matters arising from the Minutes. None
A20/05/04 Declarations of interest. None
A20/05/05 Democratic Period - opportunity for public questions & comments. A
member of public wished to speak on a few items. He questioned when the works
would be done to put river gravel along the footpaths which have been severely
affected by the wet weather, in particular the footpath which runs along the
river from Colyton to the White Hart and the footpath from Shells Lane. He
stated that April has been dry and we have a big budget so recommended getting a
contractor to get the works completed now. Cllr Pady commented that we would
take these suggestions on board, he knows a number of farmers who have river
gravel so would approach them and the Council would need to decide if a
contractor was needed or if the works could be done by volunteers.
The member of public then went on to congratulate the Parish Council on the
works done on digging out the ditches, although some of the spoil has now been
driven back into them!
He asked about a date for the verges in Colyford to be cut, especially around
where the buses drop off school children, if the kids go back to school in June
then the verges will need to be done by the.
The member of the public is concerned about bins, he stated that there are 5
around the PMPF and tennis courts but not one at the other end of Coly Road.
Pear Tree Hill used to have a bin opposite Kingsholme but this seems to have
His final point is the plans for Millfield, the CVRA would support the idea of a
carpark for the allotments and the rest of the area being planted with trees. If
more allotments would be put in then the Environmental Agency should be
Cllr Pady stated that a volunteer is very kindly cutting the verges down at the
A20/05/06 Playground Inspection Report.
There is some welding work that needs doing, Cllr Jones very kindly offered up
his welder for John to use.
The fence at Road Green playpark is rotten and in need to repair. Once John has
sourced all his materials needed then he will do the job. The inspection company
have recommended a sign be put up in the Colyford and Road Green playparks,
identifying the Parish Council as being responsible for the land and also
emergency contact details.
Cllr Watts proposed we use the sign that is outside
the PMPF as a template and Cllr Pady should gather quotes and bring to the next
Finance meeting. This was seconded by Cllr Jones and agreed by all. The bin that
is outside the Road Green playpark is mainly used for dog waste, as it is near a
playground it should have a lid. Again it was agreed that Cllr Pady would find
the costs for a new bin with a lid and bring the findings to the next Finance
meeting. Whilst on the subject of bins, Cllr Pady stated the bin which was on
Pear Tree Hill opposite Kingsholme seems to have disappeared, clerk to contact
East Devon to discuss what happened to the bin and to copy in Cllr Arnott.
The skate park needs spray paint bought to remove graffiti, also John needs to
purchase a special paint to repaint one of the ramps, this paint needs to be a
certain type to allow grip. This was agreed.
There was a concern raised over the large play equipment in the Colyford
playpark. It has a fall height of over 2m and so the Parish Council need to
ensure that a surfacing certificate is sought and to consider HIC testing to
ensure that the surface is performing adequately. Cllr Watts suggested
contacting our insurance company to see what exactly the public liability covers
and if there is a specific British standard that we need to be following.
All other comments from the play inspection company were minor and will just
require monitoring going forward which John is happy to do. Cllr Pady
congratulated John on his work and thanked him for being so thorough.
A20/05/07 Report from Cllr West RE Mill Field.
Cllr West stated in his report that the only agreement made in regards to Mill
field was to use weed killer in the spring of 2020 to rid the site of the
brambles and other weeds. No machinery was agreed. He challenges the idea of
putting allotments in due to the amount of soil and top soil that would be
needed to cover the land and the potential costs that could rise to. Cllr Parr
stated that the proposal from Cllr Pady was to clear the weeds, he stated that
the site may not be suitable for allotments and it may be preferable to plant
some trees up there and turn it into a wild meadow. Cllr Jones asked what Cllr
Pady referred to when he said investigating into the land was
opening a can of
worms Cllr Pady explained that as the land used to be a dump the digging down
far may uncover all sorts of things as it would if you dug down on any old dump.
Cllr Arnott proposed we defer all decisions until full council meeting and also
that we contact the Environmental agency, we have a duty to report any concerns
we have, they should be able to investigate using samples and until we know what
we are dealing with, we cannot make a decision with what to do with the land.
This was seconded by Cllr Jones. Cllr Denny is in the process of collecting
quotes to bring to council for an Ecologist to perform a site check. Cllr Watts
stated that if we wrote to East Devon, voicing our concerns then it is their
statutory right to inform the Environmental Agency. Cllr Arnott agreed with
this. Cllr Watts proposed that the clerk should write to East Devon expressing
our concerns and to ask what their policy would be, this was seconded by Cllr
Arnott and agreed.
A20/05/08 Email from Mr & Mrs Croft RE Land North of Mill Close.
This again cannot be a consideration until we have results back from a site
survey. The Crofts will be informed of this by the clerk.
A20/05/09 Cemetery Soil Disposal. Cllr West had previously made an offer to the
Council that Wiscombe Hill Climb would be willing to pay for the soil to be
driven over to them as they are in need of it. Cllr Pady proposed that we
gratefully accept this offer but also keep our option of putting the soil next
to Heathayne open. This was seconded by Cllr Parr. Cllr Watts suggested that we
do a trial run of one load, Cllr Pady agreed and said there was a trailer ready
to go now, clerk to contact Cllr West to pass on this information and the
padlock number for the gate to the cemetery.
A20/05/10 Annual Parish Inspection normally held in June will be delayed. Cllr
Pady explained how important the inspection is and how it highlights any jobs in
need of doing and reminds the Council of its responsibilities. Obviously it
cannot be done at this moment but Cllr Pady proposed that it be continuously
placed on the Full Meeting agenda under Amenities to be constantly reviewed and
a date set as soon as it is possible. This was seconded by Cllr Watts and agreed
A20/05/11 Cllr Pady proposal for Lishams Drain, diverting spring water into
Allotments. Cllr Pady proposed that we tap the spring which causes consistent
flooding and then potholes all up that road and divert the water down to provide
free water for the allotments. He has approached Stephen Kelly at highways and
he was not against the idea and did say that they had road works planned there
in the future. Cllr Jones pointed out that the pipe would need to run an
extremely long way, would it not be a possibility to tap into the mains supply
at the house next to the field (with the owners permission) Cllr Pady stated
that then the water would need to be pumped uphill. Cllr Hay stated that 13
years ago highways were doing works at that point, he stated that the spring
should have been tapped to run into the drain at that point. He said that for
the water to reach the allotments without any assistance bar gravity then we
would need to dig down very far. The project is a non-starter. Cllr Watts stated
that it was a very good idea of Cllr Padys and an admirable project but
unfortunately didnt sound like it would be financially viable.
A20/05/12 Allotments update all plots taken and a waiting list. One has just
become available due to tenant being in isolation. Clerk to contact allotment
chair to discuss options.
A20/05/13 Footpaths update. No major issues, a couple trees down but they have
been reported. There is now a new gate on bridleway 50 coming out at Gittshayne
Farm which is a lot easier to open. Our footpath officer at Devon County Council
is in the process of applying to have the path up at Nunsford Dairy put on our
patch so we can do works there. Please can the public be reminded to watch their
dogs around livestock and always pick up after their dogs.
Cllr Pady is going to check how much river gravel Mr Collier has available to
begin works on gravelling the worst areas of the footpaths along the river Coly
to The White Hart (fp25) and also the path that goes up from Newbury Close (fp
9) he may also approach Mr Underdown for more gravel if needed. The gravel will
be placed in gateways and at stiles only never along the fields. Cllr Real
pointed out that we may struggle to find a contractor that will do the work
during lock down. Cllr Parr proposed that we approach Tom Palmer for a quote,
this was seconded by Cllr Pady and agreed by all that Mr Palmer be contacted for
a quote and Mr Collier and Mr Underdown be contacted for gravel. It was noted that the
top of FP9 which comes out by Doctors Stone gets very muddy as horses congregate
in the gateway, the hardcore will be put by the stile and along the hedge only,
not in the gateway. Shells Lane was reported as not being a huge problem at the
moment. It is slightly overgrown and does flood as it has a hard surface.
Cllr Hay wanted to give a vote of thanks to Graham Pady for a job extremely well
done on the ditches down Cownhayne Lane, during the Coly Road closure the
ditches were very badly damaged due to people driving in them, Graham has dug it
all out and reduced the risk of flooding at the Colyford end. The clerk is to
write a letter of thanks.
Cllr Watts stated that a reminder RE dogs around livestock and picking up after
dogs will be in the Parish Newsletter.
A20/05/14 Items bought to the Chairs attention after the agenda was published to
be noted. This item was used to insure that all the issued raised by the member
of the public was covered.
The clerk stated that Halcyon have the contract for the verges, in the contract
it is stated that certain verges will be cut twice a year, late May and
September. Shells Lane was reported in a bad state, Cllr Watts stated that he
uses this lane regularly, it is slightly over grown but not a huge problem, he
stated that as it is a narrow lane with a hard surface then the water does run
down it like a gully but it is dry at the moment.
Cllr Hay bought up concerns around potholes and the lack of maintenance that
Devon County Council do, he noted that they will only repair holes reported and
if there is one next to one they are working on but it has not been reported
then they wont do it. He bought up the idea of sharing a lenghtsman with
another Council. He also highlighted a plan that another Council have done which
was to highlight all the problems on a map and then go around to local
businesses and ask for donations to have the works done. Cllr Parr stated that
now was not a good time to do that, Cllr Pady suggested this be bought to full
council, Cllr Parr agreed but not until August.
Cllr Pady agreed that the roads were in a bad state and he has written to Devon
County Council who explained that as there was so much pressure on Social Care
they were overloaded and the highways budget has been cut to assist with that.
A20/05/15 Date of next Meetings,
CPC Full Meeting Monday 11th May Finance & Planning
Tuesday 26th May.